DATA PRIVACY NOTICE

Teeth Hub Dental Clinic

Teeth Hub Dental Clinic (“the Clinic,” “we,” “us,” or “our”) is committed to protecting your
personal data in accordance with the Data Privacy Act of 2012 (Republic Act No.
10173), its Implementing Rules and Regulations, and issuances of the National Privacy
Commission (NPC).

This Privacy Notice explains how we collect, use, store, disclose, and protect your
personal information.

1. Personal Information We Collect
We may collect the following types of personal and sensitive personal information:

a. Personal Information
● Full name
● Contact details (address, mobile number, email address)
● Date of birth, age, sex
● Government-issued IDs (when required)
● Emergency contact details

b. Sensitive Personal Information
● Dental and medical history
● Diagnostic records (e.g., x-rays, dental charts, photographs)
● Treatment records and progress notes
● Health insurance or HMO information

c. Website and Online Data
● Information submitted through online forms or appointment requests
● Website usage data (cookies, IP address, browser type), where applicable

2. Purpose of Collection and Processing

Your personal data is collected and processed for the following purposes:

● Dental consultation, diagnosis, treatment, and follow-up care
● Patient identification and record management
● Appointment scheduling and reminders
● Billing, payments, and insurance/HMO processing
● Compliance with legal, regulatory, and professional obligations
● Improving clinic services and patient experience
● Responding to inquiries, feedback, or concerns

We only collect information that is necessary, relevant, and lawful for these purposes.

3. Legal Basis for Processing

The Clinic processes personal data based on any of the following legal grounds:
● Your consent
● Necessity for the performance of a contract (dental services)
● Compliance with a legal obligation
● Protection of your vital interests
● Legitimate interests of the Clinic, consistent with the Data Privacy Act

4. Data Sharing and Disclosure

We treat your information with strict confidentiality. Your personal data may be shared
only when necessary and lawful, including with:
● Licensed dentists, dental assistants, and authorized clinic staff
● Accredited laboratories, dental suppliers, or referral specialists
● Insurance providers or HMOs (with your consent)
● Government agencies or regulators when required by law
● All third parties are required to observe appropriate data protection and
confidentiality measures.

5. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes stated
above, or as required by applicable laws, regulations, and professional standards. Once
no longer needed, data is securely disposed of or anonymized.

6. Data Protection and Security Measures
Teeth Hub Dental Clinic implements reasonable and appropriate organizational,
physical, and technical security measures to protect your data against unauthorized
access, alteration, disclosure, loss, or destruction. These include:

● Secure storage of physical and electronic records
● Restricted access to personal data
● Use of passwords, encryption, and secure systems
● Regular staff training on data privacy and confidentiality

7. Your Rights as a Data Subject

Under the Data Privacy Act, you have the following rights:
● Right to be informed
● Right to access your personal data
● Right to object to processing
● Right to rectification (correction of inaccurate data)
● Right to erasure or blocking, subject to legal limitations
● Right to data portability
● Right to file a complaint with the National Privacy Commission
● Requests related to these rights will be addressed promptly in accordance with
the law.

8. Use of Cookies (If Applicable)

Our website may use cookies to enhance user experience and analyze website traffic.
You may disable cookies through your browser settings, although some website features
may not function properly.

9. Changes to This Privacy Notice

The Clinic may update this Privacy Notice from time to time to reflect changes in laws,
regulations, or clinic practices. Updated versions will be posted on our website.

10. Contact Information

For questions, concerns, or requests regarding your personal data, you may contact:

Teeth Hub Dental Clinic
📍 3F G&A bldg. 2303 Don Chino Roces Avenue Ext. Makati, Metro Manila
@️ teethhub2018@gmail.com
🕻 (0945) 317 8818

By accessing our website or availing of our services, you acknowledge that you have
read, understood, and agree to this Data Privacy Notice.